On 1 March 2015 we released a new version of Sortd in anticipation of our presence at Launch Festival on 2 March 2015.
Features and Fixes
The biggest and most important improvement by far is the improved speed with which new email is delivered to Sortd. You should see email arriving within seconds or at worst a few minutes after it appears in Gmail which is much quicker than then 5-7 minute delay that would sometimes occur previously.
We have added the ability to hide Sortd using the Sortd tab without activating Sortd so that you can run Sortd in one account and not another without having the Sortd sidebar displayed in the inactive (non-Sortd) accounts Gmail interface.
Creating Tasks from email inside the Gmail interface should now be faster and more reliable. Merging tasks in some cases caused the task to disappear, but this should hopefully be fixed now as well.
Various other Bugs, Stability and Reliability Improvements (though there are still many more to go) have been made.
These features are currently very experimental and could change significantly or be dropped altogether and as such are marked Beta (although the whole product is still in Beta, these features are significantly more so). Please send us your thoughts and comments as we would love to hear what you think.
In anticipation of launching our iPhone and Android applications (tease) we have included a feature which allows you to Import email from Sortd sub-labels. This means that you can use your favourite Mobile Email App, and add the Sortd List label (Sortd sub-label in Gmail) to the email and Sortd will import it into your list.
Sortd does this in the background with no additional input from you, but as it is done on a periodic basis one can force an import by selecting the Import button. Import only works with Sortd sub-labels and not with Gmail labels in general (even if you create a label and list with the same name). Currently Sortd will only import 20 items into a list in any given import iteration and will only import into a Sortd list if there are less than 100 active tasks in the list. This is to prevent the lists from becoming overwhelmingly large (and to prevent filters being defined in Gmail that swamp the lists). Once Sortd has imported the email into a list it will remove the list label from the email, although the main Sortd label will remain. Personal opinion: Lists really should contain tasks that can be considered active work otherwise they just become swamped and then you may as well have left them in your inbox. Obviously we all have exceptions to this rule ;-)
Date View lets you view your tasks ordered by date using the headings Today, Tomorrow, Soon and Later.
Unfortunately dates are one of those things that are quite complicated in that people use them for different reasons (you will see we changed "Due Date" to just say “Date” as some people prefer the date to represent a Start Date, and we don’t want both as it makes Sortd too complicated - its supposed to be a really simple product).
The idea of Soon and Later becomes an issue in that those terms mean different things to different people, and what date do you set when someone drags a task/email into Soon/Later. Currently we set Soon as 3 days time, and Later as 14 days time, although changing the actual date to be anywhere between 3 and 14 days will leave it in Soon and anything after 14 days will leave it in Later.
Additionally because Date View is real time based, tasks that where scheduled for “Tomorrow”, roll forward to “Today” which means that the Today list can get large if one does not get through the tasks. Hopefully the ease with which someone can just drag the task to the Tomorrow, Soon or Later lists will alleviate this problem to some extent. In the future we may have an option to make the time static, i.e. tasks/emails won’t roll forward based on real time but stay in their relative time columns until moved by the user.
The Today list will also show overdue tasks in red.
All tasks are ordered by date and one cannot actually drag a task up and down within a Date (virtual) list like one can in a normal context (real) list.
Creating a task in a Date (virtual) list will cause a selection box to be displayed allowing one to select the context list the task/email should be added to. It will be added to the top of that list.
We are aware of many, many issues, too many to list here but in particular we are aware that the Show/Hide Completed toggle is getting out of sync and will be fixed in the next release.